Payroll and Human Resources Administrator

Role: Payroll and Human Resources Administrator

Industry: Service

Reports To: COO

Role Type: Full-Time – Office Position. Monday-Friday 9:00am-5:00pm

Compensation Range: $85,000.00- $110,000.00

Brooklyn, NY

Company Overview

We are a rapidly growing, New York-based service company with an expanding footprint in the tri-state area as well as in the state of Florida. We define our brand by our core values; Reliability, Responsiveness, and Compassionate Active Listening, which guide our focus on efficient problem-solving. These values are the engine for our entire operation, from procurement and inventory management to seamless field service delivery.

The Opportunity

The Payroll and Human Resources Administrator will be responsible for the accurate and timely processing of the company & its’ sister companies’ payroll and for providing comprehensive administrative support to all employees who need help onboarding or have questions/concerns with their timecards. This role requires strict adherence to all federal, state, and local wage, labor, and tax laws, as well as company policies. The Administrator will act as a key contact for employee inquiries regarding payroll, benefits, and HR policies, ensuring confidentiality and professional integrity in all interactions. The Administrator will handle all internal HR Functions such as recruiting for field technicians, employee relations and compliance with labor law and all claims, should items arise.

Essential Duties and Responsibilities

A. Payroll Management

• Process bi-weekly or weekly payroll for all employees (hourly, salary, and commissioned) using the company’s designated payroll system.
• Ensure the accuracy of timecard data, including proper approvals, and calculate wages, overtime, bonuses, commissions, and deductions.
• Manage and process payroll changes, including new hires, terminations, rate changes, status updates, and benefit deductions, ensuring proper documentation is maintained.
• Prepare and process statutory deductions and company-specific deductions, including garnishments, and health insurance premiums.
• Execute all year-end payroll procedures, including W-2 preparation, and assist with any related audits or reporting.
• Reconcile payroll data to the general ledger and resolve any discrepancies.
• Maintain meticulous and organized payroll records in compliance with legal requirements.

B. Human Resources Functions

• Administer and manage employee benefits programs, including enrollment, changes, and termination of coverage for health, dental, vision, life, and disability insurance.
• Conduct new hire onboarding and orientation, ensuring all required paperwork (e.g., I-9 verification, tax forms) is completed accurately and timely.
• Maintain accurate and up-to-date employee personnel files (both physical and electronic) in compliance with regulatory and legal standards.
• Assist in the administration of leave management programs (e.g., FMLA, state-specific leaves), tracking time off and ensuring compliance.
• Support HR initiatives, including performance reviews, training programs, and employee engagement activities.
• Respond to employee inquiries regarding HR policies, procedures, and benefits, escalating complex issues to HR management as needed.
• Manage all internal recruiting placements for field technicians, screen resumes, conduct background checks, prescreen candidates and coordinate interviews with appropriate managers.

C. Compliance and Reporting

• Maintain current knowledge of all relevant federal, state, and local laws and regulations concerning payroll and HR administration (e.g., FLSA, IRS regulations, Title VII).
• Prepare and submit required governmental filings and internal HR/payroll reports (e.g., EEO-1 reporting, quarterly tax filings).
• Assist in internal and external audits by providing necessary documentation and information.

Required Experience & Skills

• Minimum of three (3) years of experience processing multi-state payroll in a fast-paced environment.
• Demonstrated knowledge of payroll software and HRIS systems (e.g., ADP, Paychex, UKG, Viventium, Fingercheck, Quickbooks).
• In-depth understanding of federal and state wage and hour laws, tax regulations, and basic HR principles.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong verbal and written communication skills with the ability to handle sensitive and confidential information with discretion.

• Certified Payroll Professional (CPP) or SHRM-CP/PHR certification is a plus.

Please email resume to: ricky@maiplacement.com