Office Manager - Construction

Office Manager – Construction

Ramsey, NJ

75 – 90k

Role Overview:

We are seeking a highly organized and experienced Office Manager to join our construction company in Ramsey, NJ. The ideal candidate will have prior experience in the construction industry, with strong skills in blueprint takeoffs, estimating, invoicing, purchasing, and client communication. Proficiency in Excel and QuickBooks is essential for managing our financial and administrative tasks. Knowing, understanding, and owning the numbers are a must.

Key Responsibilities:

Blueprint Takeoffs:

• Understand and read blueprints
• Perform accurate takeoffs to support project planning and execution

Estimating:

• Prepare and review estimates for construction projects
• Ensure all estimates align with project requirements and budgets

Invoicing:

• Generate and manage invoices for clients
• Ensure timely and accurate billing and follow up on outstanding payments

Purchasing:

• Manage purchasing activities, ensuring all materials and supplies are ordered and received on time
• Verify that all purchase orders match up with estimates and invoices

Financial Management:

• Utilize QuickBooks to manage company finances
• Ensure all financial transactions are recorded accurately and timely
• Know, understand, and own the financial numbers

Excel Management:

• Use Excel for various administrative tasks, including budgeting, forecasting, and data analysis

Record Keeping:

• Ensure all revisions and changes to projects are documented and recorded
• Maintain organized records of all financial and project-related documents

Client Communication:

• Serve as the primary point of contact for clients
• Communicate project updates, handle inquiries, and resolve any issues promptly

Field Coordination:

• Coordinate with field staff to ensure smooth project execution
• Manage schedules and logistics for field operations

Qualifications:

• Experience: Previous experience in an office management role within the construction industry
• Skills: Proficiency in reading and interpreting blueprints and performing takeoffs
• Software: Strong experience with QuickBooks and Excel
• Communication: Excellent communication skills, both written and verbal
• Organization: Strong organizational skills and attention to detail
• Multitasking: Ability to manage multiple tasks and projects simultaneously
• Problem-Solving: Strong problem-solving skills and ability to work independently
• Financial Acumen: Ability to know, understand, and own the financial numbers

If you are a detail-oriented professional with a strong background in office management and construction, we would love to hear from you. Apply today to join our team in Ramsey, NJ!

How to Apply:

Please send your resume and a cover letter detailing your experience and why you would be a great fit for this role to:

Email Resume: Joel@maiplacement.com