Executive Assistant to the CEO

Executive Assistant to the CEO

Monroe, NY – Full-Time
Industry: Real Estate Development
100 – 150k

Company Overview:

We are a leading real estate development company known for our excellence and high-level partnerships. Our CEO is seeking a polished and professional Executive Assistant with exceptional communication skills to provide critical support in managing the fast-paced operations of the business. If you’re highly organized, resourceful, and looking for an opportunity to work in a dynamic environment, this is the role for you.

Position Overview:

As the Executive Assistant to the CEO, you will provide comprehensive support to the CEO and the executive team in a high-stakes, fast-paced real estate environment. This role requires exceptional project management skills, the ability to manage complex schedules for multiple executives, and the confidence to interact with high-level officials and business leaders. You will serve as a strategic partner to the CEO, ensuring smooth operations, representing the company professionally, and ensuring that tasks and projects are executed flawlessly.

The Ideal Candidate:

The ideal candidate is a polished and professional female with excellent communication skills, a keen eye for detail, and experience supporting high-level executives or leaders. Familiarity with the real estate industry or legal expertise is a strong plus. You are adaptable, proactive, and can juggle multiple responsibilities while maintaining a calm, professional demeanor.

Key Responsibilities:

• Executive Support:

  • Provide comprehensive administrative support to the CEO, managing confidential information, attending high-level business meetings, taking minutes, and following up on actionable items.

• Calendar Management:

  • Manage complex schedules for the CEO and other executives, coordinating meetings, travel arrangements, and appointments while ensuring seamless scheduling.

• Project Management:

  • Oversee multiple projects from start to finish, ensuring that tasks are completed on time and within scope. Act as a liaison between teams and ensure effective communication.

• Stakeholder Engagement:

  • Interact with high-level stakeholders, clients, government officials, and business partners, ensuring professionalism at all times.

• Meeting Preparation & Follow-Through:

  • Prepare agendas, take detailed notes during meetings, and ensure follow-up actions are completed. Track progress and report updates to the CEO.

• Team Coordination:

  • Support and coordinate activities across multiple teams, fostering collaboration and maintaining clear communication channels.

• Problem Solving:

  • Anticipate potential issues and proactively assist the CEO in navigating challenges, particularly within the real estate landscape.

• Professional Demeanor:

  • Maintain a polished, business-appropriate appearance and exhibit excellent communication skills in all interactions.

Qualifications:

• Proven experience in an Executive Assistant or similar high-level support role, ideally working with CEOs, lawmakers, or top executives.
• Strong project management skills with the ability to manage complex initiatives.
• Excellent communication and interpersonal skills, capable of engaging with senior leaders and external partners.
• Experience managing calendars for multiple executives, ensuring conflict-free scheduling.
• High level of discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office, Google Workspace, and project management tools.
• Professional appearance and demeanor, with the ability to represent the company in high-level business settings.
• Familiarity with the real estate industry or experience as an attorney is a plus.
• Understanding of the Yiddish language is a plus.

Exciting Opportunity:

This is a unique opportunity to work closely with a high-profile CEO in the real estate development industry. If you’re a polished, professional, and detail-oriented Executive Assistant looking to thrive in a dynamic, fast-paced environment, apply today to join our team and take the next step in your career.

Email Resume: Joel@maiplacement.com