Executive Assistant

Executive Assistant

Brooklyn, NY

70k – 100k

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will excel in managing calendars, communications, and various administrative tasks. If you are an efficient and dedicated professional with a passion for supporting executives and optimizing operations, this role might just be your calling.

Key Responsibilities

Calendar Management:

• Schedule and coordinate meetings and appointments.
• Manage and optimize the executive’s calendar for effective time management.

Communication Management:

• Screen and prioritize emails, phone calls, and other communications.
• Draft, proofread, and edit correspondence, reports, and presentations.

Meeting Coordination:

• Organize and prepare for meetings, including creating agendas, taking minutes, and following up on action items.
• Arrange conference calls and video conferences.

Office Management:

• Ensure the office is organized and tidy.
• Coordinate with other administrative staff and departments.

Project Management:

• Manage projects related to Eli’s accounts, including coordination with Walmart.

Financial Management:

• Manage personal finances, including credit card and bank charge reconciliations.
• Handle small Excel projects and basic QuickBooks entries.
• Create monthly basic financial reports.

Liaison Role:

• Act as a point of contact between the executive and internal/external stakeholders.
• Facilitate communication and collaboration within the organization.

Documentation and Record-Keeping:

• Maintain and organize important documents, records, and files.
• Ensure all documents, including contracts and stored software, are easily accessible and up-to-date.

Customer Relationship Management:

• Build relationships with customers and handle orders, customer service inquiries, and requests for samples and pricing.
• Monitor Salesforce, enter opportunities, follow up on emails, and nurture customer relationships.

Travel Management:

• Manage travel arrangements, including booking airlines, cars, and itineraries.

Personal Assistance:

• Assist the executive with schedule enforcement and other personal tasks as needed.

Additional Responsibilities:

• Ensure customers feel well taken care of.
• Perform various office tasks as required.

Email resume to: nechi@maiplacement.com