Executive Assistant

Executive Assistant

Lakewood, NJ

70k – 100k

We are looking for a dedicated and highly organized Executive Assistant to support our busy CEO. The ideal candidate will be skilled in managing emails, coordinating tasks, organizing travel, conducting research, and handling general administrative duties. This role requires exceptional emotional intelligence, adaptability, excellent communication skills, and the ability to maintain confidentiality and discretion.

*Responsibilities:*

– Manage and organize the CEO’s email inbox, ensuring timely responses and proper delegation of tasks.

– Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

– Assist with task management, ensuring the CEO’s priorities are met and deadlines are adhered to.

– Conduct research and compile information for reports, presentations, and special projects as requested by the CEO.

– Prepare and edit correspondence, communications, presentations, and other documents.

– Handle general administrative duties such as filing, data entry, and office organization.

– Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries.

– Manage special projects and initiatives as assigned by the CEO, ensuring timely completion and quality results.

– Maintain confidentiality and discretion in all interactions and communications.

– Adapt to changing priorities and needs, demonstrating flexibility and resilience in a dynamic environment.

*Qualifications:*

– High level of emotional intelligence, with strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

– Exceptional organizational and time-management skills.

– Excellent verbal and written communication abilities.

– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

– High level of professionalism and discretion in handling sensitive information.

– Ability to work independently and prioritize tasks in a fast-paced environment.

– Demonstrated ability to adapt to changes and manage multiple tasks simultaneously.

Email resume to: frimie@maiplacement.com